AFFI-CON 101
Set yourself up for success at AFFI-CON by following these three steps:
Step 1: Secure Business Meeting Space
Registered attendees can reserve suites, meeting rooms, company showcases (exhibit booths), negotiation nooks or semi-private tables.
Important: You must be registered for AFFI-CON before requesting space.
Reserving meeting space: Purchase a company showcase (exhibit booth, negotiation nook or semi-private table). Request a private suite or meeting room. If you are completing the purchase/request for your company but not attending AFFI-CON, please contact info@affi.com.
How space is assigned: AFFI-CON private meeting rooms and suites are allocated using the Priority Point System approved by the AFFI-CON Committee. This transparent system prioritizes AFFI members and event sponsors to ensure fairness.
Deadline: Requests for suites and meeting rooms must be submitted by October 10, 2025.
Learn more: Visit the Meeting Spaces page for details and reminders on assignments and the Priority Point System.
Step 2: Build Your Business Meeting Schedule
Attendees begin scheduling months in advance - don’t wait!
- Log into the Online Attendee Directory to search for individuals and companies you want to meet with.
- Use filters to discover new contacts and connect.
- The directory is updated daily, making it your most reliable tool for building a full schedule of business meetings.
- Pro tip: Register your whole team early! Only registered attendees are included in the AFFI-CON Pre-Registration Lists.
Step 3: Make Your Hotel Reservation
Secure your room in the AFFI-CON block at the host hotel.
PRO TIP: Taking these steps early ensures you have the best meeting space, the strongest schedule, and guaranteed access to the host hotel.
Set yourself up for success at AFFI-CON by following these three steps:
Step 1: Secure Business Meeting Space
Registered attendees can reserve suites, meeting rooms, company showcases (exhibit booths), negotiation nooks or semi-private tables.
Important: You must be registered for AFFI-CON before requesting space.
Reserving meeting space: Purchase a company showcase (exhibit booth, negotiation nook or semi-private table. Request a private suite or meeting room.
How space is assigned: AFFI-CON private meeting rooms and suites are allocated using the Priority Point System approved by the AFFI-CON Committee. This transparent system prioritizes AFFI members and event sponsors to ensure fairness.
Deadline: Requests for suites and meeting rooms must be submitted by October 10, 2025.
Learn more: Visit the Meeting Spaces page for details and reminders on assignments and the Priority Point System.
Step 2: Build Your Business Meeting Schedule
Attendees begin scheduling months in advance - don’t wait!
● Log into the Online Attendee Directory to search for individuals and companies you want to meet with.
● Use filters to discover new contacts and connect.
● The directory is updated daily, making it your most reliable tool for building a full schedule of business meetings.
● Pro tip: Register your whole team early! Only registered attendees are included in the AFFI-CON Pre-Registration Lists.
Step 3: Make Your Hotel Reservation
Secure your room in the AFFI-CON block at the host hotel.
● Reservation link is included in your registration confirmation email and available on the Plan Your Visit page.
● Deadline: Book by January 29, 2026, to guarantee the group rate.
● Limit: One reservation per registered AFFI-CON attendee.
PRO TIP: Taking these steps early ensures you have the best meeting space, the strongest schedule, and guaranteed access to the host hotel.
Top 10 Tips for a Successful AFFI-CON:
Start early. Reach out to meeting prospects as soon as possible to begin scheduling.
Include meeting locations. Always note the location in your appointment/calendar invitations.
Plan buffer time. Allow extra time to move between meetings, as they may be in different hotel towers.
Be open to new opportunities. Look for ways to connect with companies you haven’t met before.
Make time for learning. Block your calendar for Lunch and Learns, hot-topic education sessions, and networking events. Review the full schedule of events.
Register the right team. Ensure your team is registered based on the meetings you plan to conduct (sales, food safety, supply chain, etc.). Remember: all participants must be registered as AFFI-CON attendees – non-registrants will be asked to register onsite.
Confirm your meetings. Send reminders and confirm all appointments before arriving at AFFI-CON.
Promote your attendance. Let your customers and frozen food industry colleagues know you are attending AFFI-CON 2026 using the graphics that are available for download here.
Use the Dining Concierge. Take advantage of our service to book local restaurants for client dinners or team gatherings.
Leave room to explore. Walk The Hub or grab coffee at one of the hospitality stations – you never know where an unexpected conversation might lead.
Top 10 Tips for a Successful AFFI-CON:
Start early. Reach out to meeting prospects as soon as possible to begin scheduling.
Include meeting locations. Always note the location in your appointment/calendar invitations.
Plan buffer time. Allow extra time to move between meetings, as they may be in different hotel towers.
Be open to new opportunities. Look for ways to connect with companies you haven’t met before.
Make time for learning. Block your calendar for Lunch and Learns, hot-topic education sessions, and networking events. Review the full schedule of events.
Register the right team. Ensure your team is registered based on the meetings you plan to conduct (sales, food safety, supply chain, etc.). Remember: all participants must be registered as AFFI-CON attendees – non-registrants will be asked to register onsite.
Confirm your meetings. Send reminders and confirm all appointments before arriving at AFFI-CON.
Promote your attendance. Let your customers and frozen food industry colleagues know you are attending AFFI-CON 2026 using the graphics that are available for download here.
Use the Dining Concierge. Take advantage of our service to book local restaurants for client dinners or team gatherings.
Leave room to explore. Walk The Hub or grab coffee at one of the hospitality stations – you never know where an unexpected conversation might lead.
Top 10 Tips for a Successful AFFI-CON:
Start early. Reach out to meeting prospects as soon as possible to begin scheduling.
Include meeting locations. Always note the location in your appointment/calendar invitations.
Plan buffer time. Allow extra time to move between meetings, as they may be in different hotel towers.
Be open to new opportunities. Look for ways to connect with companies you haven’t met before.
Make time for learning. Block your calendar for Lunch and Learns, hot-topic education sessions, and networking events. Review the full schedule of events.
Register the right team. Ensure your team is registered based on the meetings you plan to conduct (sales, food safety, supply chain, etc.). Remember: all participants must be registered as AFFI-CON attendees – non-registrants will be asked to register onsite.
Confirm your meetings. Send reminders and confirm all appointments before arriving at AFFI-CON.
Promote your attendance. Let your customers and frozen food industry colleagues know you are attending AFFI-CON 2026 using the graphics that are available for download here.
Use the Dining Concierge. Take advantage of our service to book local restaurants for client dinners or team gatherings.
Leave room to explore. Walk The Hub or grab coffee at one of the hospitality stations – you never know where an unexpected conversation might lead.
