Frequently Asked Questions

For AFFI-CON 2022 we will be using Health Pass by CLEAR, which provides a secure, digital proof of COVID-related health insights via the free CLEAR mobile app. 

All attendees are encouraged to complete this verification before arrival in Dallas. Instructions for using the app have been emailed to all attendees and can also be found here

The full attendee list is available for download, search and filtering within the AFFI-CON Meeting Platform. Once in the platform click “Attendee Search” to easily search by attendee name, company, product/service, member/non-member or date of registration. Full contact information for an attendee can be accessed by clicking on their profile in the platform only.

To download the full list as an excel file, click “Attendee List” and the file will automatically begin downloading. 

Visit the Meeting Rooms & Suites page for the most up-to-date information.

A list as of 2/1/22 is included in the print program that all attendees received in their registration bags on pages 8-9.

All attendees are receiving a rapid antigen test in their registration bag. AFFI strongly recommends that each attendee take the antigen test in the privacy of their hotel room prior to attending any of their scheduled meetings.

Additional rapid antigen tests are available at the Health Check desk located in the Landmark Foyer on the lobby level of the hotel. Attendees that may be experiencing COVID-19 symptoms or wish to check themselves if they suspect exposure can make use of these tests.

PCR testing with twelve hour turnaround is also available daily for an additional fee. For more information (including locations and testing hours) please visit the On-Site Testing page.

AFFI has put in place a robust set of health and safety protocols including requiring attendees to provide proof of vaccination or a negative PCR test result to enter, masking in public spaces, social distancing and is making on-site COVID-19 testing available to all attendees. Please check out our health and safety page for a full update.

Yes. The badge you receive at registration in The Hub (Landmark Ballroom CD) is your passport to AFFI-CON and your official credential for all conference activities including meetings, receptions and education sessions. This year your badge also serves two important functions:

  1. It indicates successful completion of AFFI’s health screening process, which is in place to create a safe meeting environment for all attendees. 
  2. It allows you to communicate your social distancing preferences with other attendees. Green is handshakes and hugs, Yellow is fist bumps and elbows, and Red indicates no physical contact and a preference to stay socially distant.

AFFI-CON has security at all AFFI events and meeting areas and individuals not displaying a badge will not be allowed in meeting rooms.

Attendees are asked to decline invitations for meetings with individuals or companies not registered for the conference.

Please visit the Health Check desk in the Landmark Foyer to get a pass you can use to enter The Hub and have your badge reprinted at registration. 

Network Name: AC2022
Password: FrozenAD

Visit our Frozen Advantage website to learn more about how you can share the benefits of frozen foods with your company’s customers. 

Business casual is the appropriate attire for all AFFI-CON events. 

The International Buying Mission is being conducted on the Exhibition level of the hotel in Cumberland L by appointment only. For more information, please contact Food Export USA Program Assistant Andrew Haught at info@foodexport.org or Activity Coordinator Maureen Coughlin at (812) 877-1397. 

Visit the AFFI Lounge in The Hub (Landmark Ballroom CD) to have a conversation with a member of the AFFI staff and hear more about AFFI. You can also reach out to AFFI’s Senior Vice President of Industry Affairs and Member Service, Adrienne Seiling

Attendees conducting business in-person will need to download the CLEAR app to verify vaccination status or PCR test results. Attendees have the option of doing this when they arrive on-site without downloading the app but are encouraged to complete this step within the app before arriving in Dallas for the most efficient registration experience.

There is no conference app this year as all information is available on the event website. The meetings platform being used for scheduling and virtual attendance is web based so there is no need to download or install anything on your computer. 

If you are registered for the conference, you will receive an email with log in information. If you did not receive the email or need assistance you can email events@affi.com.

Upon registration you’ll receive a link to log into the scheduling platform. Once inside, each attendee will be able to schedule meetings with other attendees by using the scheduling feature. The platform will also link your confirmed meetings to your Outlook or Google calendars. The more information you have in your profile, the more information the platform has to help you make the most out of your business meetings.

Meetings can be held in various locations. On-site most attendees and companies host meetings in reserved meetings rooms or suites. 

Attendees have the option to reserve tables in Reunion Ballroom E on-site by coming to the registration desk in The Hub (Landmark Ballroom CD) and making payment. There are also first-come, first-served tables located in The Hub where meetings can be hosted.

If you are conducting meetings virtually, all attendees have access to private secure virtual meeting rooms.

The conference is being held in the US Central time zone but all sessions in the Meetings Platform will show up in your local time zone by default and adjust to your current location (just like your phone would when traveling). You have the option to change this setting and a video tutorial is available in the platform to guide you through the process. 

When you’re in the platform click schedule and on the right-hand side click the attend button for each session to add to your calendar.

AFFI-CON is all about getting frozen food business done. Typically, we see the following titles in attendance: Sales & Marketing, Procurement, Category Buyer, Export Manager, Sourcing, Operations, Supply Chain, Trader, President & Owners. Many of our attendees will tell you they plan their entire year of business at AFFI-CON, so if you have a role in buying and/or selling products and services for your company this is the show to attend.

AFFI-CON is where business gets done in the frozen food industry. Even at AFFI-CON 2021 when we had to go fully virtual, we were able to leverage the latest in event technology, and still be THE best place to do frozen food business. The suite of tools available from our technology partner translated into more meetings, new connections and more business getting done. This year you get the best of both – the normal in-person you’re used to plus the technology to make scheduling your business meetings even easier.

AFFI-CON means dedicated days for business meetings
  • You know that everyone in the industry set aside these dates and times for the purpose of these important yearly business meetings
  • Meeting with everyone in your supply chain at one event is efficient and sets your company up for success the rest of the year. 
AFFI-CON means making new connections
  • Use the extensive search features in the platform to find new business connections to strengthen your supply chain
  • Easily schedule business meetings without any back and forth about availability

Visit our registration page here to sign up.

Sponsoring at AFFI-CON is a prime opportunity to promote your company’s products and services to the frozen food industry and is a great way to maximize brand awareness/recognition. If you’re interested in learning more about sponsorship opportunities contact AFFI’s Senior Director of Marketing & Business Development, Brian Peteritas, at bpeteritas@affi.com.

AFFI-CON is taking place in Dallas, TX. 

AFFI-CON 2022 will be held in-person, but your registration also includes our meetings platform from AFFI-CON 2021. This platform makes it easier to schedule all of your meetings and allows those uncomfortable traveling to attend virtually and still get business done. AFFI prioritizes the health and safety of our members and other industry guests at our gatherings and we have put a number of health and safety protocols in place to host the safest in-person possible this year.

Typically, over 1200 attendees from 600 different companies participate in AFFI-CON every year.

AFFI-CON is all about getting business done. Typically we see the following titles in attendance: Sales and Marketing, Procurement, Category Buyer, Export Manager, Sourcing, Operations, Supply Chain, Trader, President and Owners . Many of our attendees will tell you they plan their entire year in business at AFFI-CON, so if you have a role in buying and/or selling products and services for your company this is the show to attend.

AFFI-CON is where business gets done in the frozen food industry. By leveraging the latest in event technology, AFFI-CON 2021 with still be THE best place to do a whole year’s worth of business at once. The suite of tools available from our technology partner will translate into more meetings, new connections and more business getting done.

Dedicated days for business meetings
  • You know that everyone in the industry has set aside these dates and times for the purpose of these important yearly business meetings.
Making new connections
  • You will still be able to work the room in our virtual ballroom and there are ample networking opportunities planned.
  • The platform will make it easy to connect with other attendees and it’s matchmaking feature will allow you to discover new industry connections to do business with.
Education
  • We have an exciting slate of industry specific education planned for AFFI-CON. Check out the Schedule page for more information. 

Learn more about the experience on our virtual event technology page, which includes a short video and a step-by-step guide on how to conduct virtual business meetings.

Upon login to the platform (which will open on January 4, 2021) you’ll go to the attendees tab. There you can search by an assortment of filters to find who you want to meet with. Simply click the request a meeting button, fill out some additional information and they will be sent a notice to confirm the meeting. Once confirmed it will show up on your calendar.

Meetings can be held in various locations. All attendees will receive a private secure virtual meeting room. You can enhance your presence at the event by securing a branded private meeting room that can host up to 50 attendees. Additionally, there are virtual tables located in The Hub virtual ballroom that are on a first come first serve basis.

No. Every attendee will receive their own secure, private virtual meeting room in which they can host up to five other attendees for a business meeting.  

There are so many great ways to connect with AFFI-CON attendees. Once you are granted access to the platform in early January 2021, you can connect with attendees by clicking “attendee search.” Here is where you will see everyone who is registered. You will be able to search by different filters and start requesting meetings. Over the conference dates (February 17-26, 2021) you will be able to mix and mingle in The Hub virtual ballroom over video or chat. You will also be able to connect with companies featured in our Product Showcase. Finally, there are daily scheduled networking events that you won’t want to miss. Check them out here

All education sessions will be held in The Hub virtual ballroom. Make sure to add education sessions to your calendar so you don’t double book yourself. 

When you are in the event platform click schedule and on the right-hand side click the attend button for each session to add it to your calendar. Inside the appointment you’ll find the link to join the session. If you are already in The Hub Virtual Ballroom, you don’t have to do anything. The education will simply start up. 

All sessions will show up in your local time zone within the event platform. Times are listed on this website in Eastern Standard Time (EST). 

Typically, over 1500 from 600 different companies participate in AFFI-CON in-person each year. Since this is the first virtual AFFI-CON, the attendance price-point is lower, and there are no travel expenses we hope to host a larger than normal event. 

To register to attend AFFI-CON, click here.

The registration rate will be based on membership status as well as the number of current attendees already registered.  For registration rates, click here.

Sponsoring at AFFI-CON is a great way to promote your company’s products and services. In a virtual world sponsoring maximizes brand awareness/recognition, and companies can be creative about how they sponsor with our customizable opportunities. If you are interested in learning more about sponsorship opportunities contact AFFI’s Director of Member Engagement, Derek Saunders, at dsaunders@affi.com.

The Product Showcase provides an exclusive group of AFFI-CON attendees to have their own branded landing page where they can post videos, provide handouts and hold business meetings in a private branded room. To learn more about the opportunity please email Cassy Dafin at cdafin@affi.com.

No, the system being used to host AFFI-CON 2021 is web-based so there is no need to download or install anything on your computer.

The platform works best with Google Chrome web browser. We highly recommend high-speed internet for the best viewing experience. Make sure to close any applications on your computer that could interfere with your business meetings or education and networking participation. 

If you are registered for the conference you will receive an email with log in information. 

The virtual platform is web based so you will need good Wi-Fi for the best experience. If you don’t have Wi-Fi at your office/plant consider logging in from home.

Business Meeting Concierge Service

To help get you started building your meetings schedule, we connect first-timers already registered for AFFI-CON 2020 with companies they could do business with based on what they are looking to buy or sell at AFFI-CON. Please fill out the form below and once the early registration deadline passes on November 8, we will begin replying with a few suggestions for attendees you can connect with through the conference app.

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