The American Frozen Food Institute (AFFI) is investing in enhanced safety and health protocols to ensure the safest conference environment for all AFFI-CON 2022 participants.

 

While we can’t wait to be together in-person in Dallas, the safety of our attendees is our top priority. These safety measures are based on AFFI’s collaborative research with Emory University and North Carolina State University scientists and reflects best practices to significantly reduce the risk of person-to-person transmission in indoor settings. The data used to inform AFFI’s “COVID-19 Prevention and Control” steps were developed using quantitative risk modeling and simulation research funded by AFFI’s Frozen Food Foundation.

While the Omicron variant of SARS-CoV-2 is still a concern, we have a shared responsibility to keep each other safe. Together, we can create the safest environment in which to gather, conduct business, and enjoy each other’s company in February.

Prior to Arrival in Dallas:

  1. AFFI strongly recommends that all conference registrants are vaccinated. We will ask you to send confirmation of your vaccination prior to arrival. If you are not vaccinated, a negative COVID-19 RT-PCR test result within 72 hours of flight departure to AFFI-CON will be required. Prior to AFFI-CON, you will receive a separate email with instructions for uploading your vaccination status or test results.
  2. Any registrants that are experiencing COVID-19 symptoms are advised to avoid travel and instead participate in a virtual AFFI-CON experience.

While at AFFI-CON in Dallas:

  1. We request that all attendees take a rapid antigen test upon arrival as an extra measure of precaution. AFFI will provide each registrant with a rapid COVID-19 Antigen Test Kit that can be taken in the privacy of your hotel room. Additional tests will be available during the event. This is not required but is being requested as a courtesy to your colleagues.
  2. Wear a mask. AFFI strongly recommends all conference registrants DOUBLE MASK using a surgical mask or a single KN-95 mask – when present in public/common areas of the conference with other registrants (this includes the conference floor, group meeting rooms, hotel lobby, elevators, etc.). AFFI will require all registrants wear at least a SINGLE SURGICAL MASK – when present in public/common areas of the conference with other registrants (this includes the conference floor, group meeting rooms, hotel lobby, elevators, etc.). Don’t worry if you forget a mask as they will be available throughout the conference space.
  3. Monitor your symptoms daily. Non-contact infrared temperature scanners will be available throughout the conference space.
  4. Use good hand hygiene and sanitation. The hotel has strong measures in place also, especially with continuous sanitation of high-touch areas such as escalator handrails, elevator cabin buttons, restrooms, etc. Hand sanitizers will be available throughout our conference space.
  5. Attach a ribbon to your name badge to signal your preference for physical contact. Green means “handshakes and hugs welcome,” Yellow means “let’s fist bump instead of handshake,” and red indicates a preference for no contact.
  6. If you are experiencing COVID-19 symptoms, AFFI recommends the use of on-site COVID-19 testing. AFFI will have available rapid COVID-19 Antigen Test Kits at the Registration Desk for anyone who may have come in close contact with a sick individual or who like to test to rule out potential infection.

Prior to Arrival in Dallas:

We will ask you to send confirmation of your vaccination prior to arrival. If you are not vaccinated, a negative COVID-19 RT-PCR test result within 72 hours of flight departure to AFFI-CON will be required. Prior to AFFI-CON, you will receive a separate email with instructions for uploading your vaccination status or test results.

For those experiencing symptoms of COVID-19, we instead recommend participating in a virtual AFFI-CON experience.

While at AFFI-CON in Dallas:

AFFI will provide each registrant with a rapid COVID-19 Antigen Test Kit that can be taken in the privacy of your hotel room. Additional tests will be available during the event. This is not required but is being requested as a courtesy to your colleagues.

AFFI strongly recommends all conference registrants DOUBLE MASK using a surgical mask or a single KN-95 mask – when present in public/common areas of the conference with other registrants (this includes the conference floor, group meeting rooms, hotel lobby, elevators, etc.). AFFI will require all registrants wear at least a SINGLE SURGICAL MASK – when present in public/common areas of the conference with other registrants (this includes the conference floor, group meeting rooms, hotel lobby, elevators, etc.). Don’t worry if you forget a mask as they will be available throughout the conference space.

Non-contact infrared temperature scanners will be available throughout the conference space.

The hotel has strong measures in place also, especially with continuous sanitation of high-touch areas such as escalator handrails, elevator cabin buttons, restrooms, etc. Hand sanitizers will be available throughout our conference space.

Green means “handshakes and hugs welcome,” Yellow means “let’s fist bump instead of handshake,” and red indicates a preference for no contact.

AFFI will have available rapid COVID-19 Antigen Test Kits at the Registration Desk for anyone who may have come in close contact with a sick individual or who like to test to rule out potential infection.

COVID-19 Prevention & Control Measures:

  1. All onsite AFFI-CON attendees will need to show proof of vaccination or a negative COVID-19 PCR test result no more than 72 hours before arrival, before they can proceed to registration at the event.
  2. Enhanced sanitation of all meeting spaces.
  3. Hand sanitizing stations throughout the meeting and exhibit spaces.
  4. All AFFI-CON meeting rooms and conference spaces will allow for social distancing as appropriate.
  5. Masks will be encouraged in public spaces.
  6. Any additional precautionary measures or safeguards will be announced prior to the event in accordance with federal, state and local health regulations. 

Every participant shares the responsibility for taking steps to reduce the risk of the spread of COVID-19. Please do not attend AFFI-CON 2022 in-person if you:

  • are experiencing, or within the 10 days prior, have experienced signs and symptoms of COVID-19. 
  • believe that you may have been exposed to a confirmed or suspected case of COVID-19. 
  • have been diagnosed with COVID-19 and are not yet cleared as non-contagious by the health care team responsible for your treatment.

For any questions or concerns, feel free to reach out to events@affi.com.

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