Main Menu

Meeting Spaces

Reserve dedicated space to host your AFFI-CON business meetings to maximize your time at the event and close more business deals.

The Manchester Grand Hyatt is home to all AFFI-CON events, meeting rooms, suites, Company Showcases, Negotiation Nooks, and Semi-Private Tables. You can explore the details of each of these spaces below.

The deadline to request private hotel meeting rooms and suites is October 10, 2025. Assignment notifications will be shared by October 30, 2025. If you complete a request for a suite or meeting room after this date, you will be placed on a waitlist and notified should your status change. All meeting rooms and suites are assigned per the AFFI-CON Council policy.

To view a summary list of all business meeting space options available, please click here.

Private Options
Suites

Suites

All suites have been recently renovated and offer a fully private space to conduct your meetings. Nightly rates range from $475 to $925 per night, plus taxes. All suites offer a private living space with dining and seating areas, to be used as your meeting area, and a separate bedroom. Each suite offers a dedicated entry to the living space. Wi-Fi is available through your room reservation. Catering can be arranged in the suite for an additional charge. Signage is not permitted in the guest room hallways.

Meeting Rooms

Fully private spaces are located throughout the hotel. Daily rental rates range from $750 to $1,050 with a minimum three-day rental. Additional days are subject to availability. Each meeting room has a complimentary setup of one conference-style seating and ten chairs, a complimentary water station inside the room, and basic Wi-Fi access. Catering can be arranged for an additional charge, and signage is permitted outside your meeting room door. Outside food and beverages are not permitted in Meeting Rooms.

Semi-Private Options

Company Showcases

Available from Saturday, Feb. 21, to Monday, Feb. 23.

Company Showcases expand your company’s presence at the event by displaying your products or services in The Hub, located in the Harbor Ballroom. This dedicated reserved 10×10 meeting space allows you to promote your company with booth signage and host meetings. The showcase will have one 30” round table, four chairs, and complimentary basic Wi-Fi. The Hub also offers a central hospitality station featuring water, coffee, and snacks throughout the day.

Learn More

Negotiation Nooks

Available from Saturday, Feb. 21 to Tuesday, Feb. 24

A dedicated reserved 10×16 space with four privacy curtains is located adjacent to The Hub. This space offers a 6-foot rectangle table, six chairs, communal charging stations and complimentary basic Wi-Fi. We encourage you to brand inside your space with banners/company signage. All display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. Aisles must be kept clear from display materials. This location will include a central hospitality station featuring water, coffee, and snacks throughout the day.

Semi-Private Tables

Available from Saturday, Feb. 21, to Tuesday, Feb, 24.

Located in the foyer, steps outside of The Hub, these reserved tables provide a dedicated meeting space at our lowest rate. This space provides a 66” round table, six chairs, a tabletop sign, communal charging stations, and complimentary basic Wi-Fi. We encourage you to brand the space with a custom tablecloth. Pop-up banners are not permitted.

AFFI-CON Priority Points System

AFFI-CON private meeting rooms and suites are assigned based on a competitive Priority Point System, approved by the AFFI-CON Committee. This system is designed to ensure transparency and fairness in the allocation of limited space at the host property.

Key Factors in Space Assignment

AFFI-CON private meeting rooms and suites are assigned based on a competitive Priority Point System, approved by the AFFI-CON Committee. This system is designed to ensure transparency and fairness in the allocation of limited space at the host property.

1. AFFI Membership Type
Highest priority is given to AFFI processor members, followed by associate members. Please note:

  •  Membership does not guarantee space.
  • Length of membership is not a determining factor.
  • Companies not participating in sponsorship may not receive space, particularly in high-demand years.

2. Sponsorship Participation
Sponsorship significantly enhances a company’s standing in the priority system. Higher sponsorship levels may be considered when assigning preferred spaces.


3. Membership Dues Level (Tiebreaker)
In the event of a tie, dues level will be used to determine placement. Sponsorship level may also be used as a secondary tiebreaker if needed

Important Notes & Reminders

Multiple Requests Are Not Guaranteed
Due to limited inventory, we may not be able to accommodate multiple requests. Companies are encouraged to prioritize their most critical space needs when submitting requests.

First Choice Is Not Guaranteed
While we do our best to accommodate preferences, specific suite or room assignments cannot be guaranteed.

Priority Status Can Change Each Year
A company’s position in the system may shift annually depending on:

  • AFFI membership growth
  • Sponsorship participation
  • Overall volume of space requests

Submission Deadline Matters
Requests received after the submission deadline of October 10, 2025 will be placed on a waitlist. Companies in this position are encouraged to explore alternative options, such as a Negotiation Nook, Company Showcase or Semi-Private Table.

To request spaces, please use the business meeting space reservation system link located in your AFFI-CON registration confirmation email. You must first be registered for AFFI-CON to submit a request for meeting space.

Don’t Miss These Important Dates!

Mid Sep

2025

Registration Opens

Oct 10

2025

Suite & Meeting Room Request Deadline

Dec 12

2025

Advanced Registration Deadline

    • Scroll to Top