This is the sponsorship contract for year-round packages that align with AFFI’s issue areas (Business Insights, Sustainability and Food Safety) and event sponsorships. Sponsors that come on after September 1 will have sponsorship benefits through December 31 of the following year.
Please fill in the form below and select the sponsorship package you wish to apply for. Upon completion of the contract, please email your company’s logo files to Haley Clark, Director of Business Development. You can also reach out to Haley with any questions regarding the contract. AFFI will issue you an invoice as an acceptance of your sponsorship application.
AFFI has instituted the following policies for sponsorship opportunities. The sponsor agrees that these policies are considered binding and agrees to adhere to these policies in order to secure a sponsorship. Upon submitting this Application and Contract to AFFI, the sponsor agrees to comply with the following terms and conditions from January 1 to December 31 of the following year.
Sponsorship Recognition Levels:
- Platinum: $40,000+
- Gold: $25,000-$39,999
- Silver: $15,000-$24,999
Definitions:
AFFI – the American Frozen Food Institute, which owns, produces and manages the program
Sponsorship Benefits:
- Recognition of sponsorship on AFFI-CON website, main AFFI website, convention digital promotion and event signage
- Featured as a sponsor in the printed program
- Featured on the member directory through December 31 of the following year
- Listed as a sponsor on all pre-registration lists
- Distinctive “Sponsor” ribbon to wear throughout the event
- Right of first refusal for sponsorship of same event, if offered, in 2026
- Lead capture and retrieval services throughout AFFI-CON
Confirmed – Sponsors who have completed this application, agreed to the terms, been invoiced by AFFI and made payment in full of the invoice
- Confirmed sponsors will have a AFFI designated representative to work with throughout the year.
- AFFI accepts sponsorship applications on a first-come, first-served basis. Current 2024 Alliance Partners are guaranteed renewal of their current level of sponsorship until October 1 of the following year, after which time they are subject to the first-come, first-served policy.
- Sponsorship selection will begin early September with sponsors receiving first priority in tier order (Platinum, Gold, Silver, Issue-Area). Sponsors must respond in a timely manner during the selection period to preserve their place in the selection process.
- Confirmed Sponsors will receive a sponsorship menu with branding guidelines and agree to adhere to the guidelines in regards to co-branding with the AFFI brand.
- Sponsors agrees to pay invoices no later than December 31. No sponsorships will be acknowledged or promoted, either in print or on AFFI websites, until the sponsor has submitted a signed AFFI Sponsorship Contract agreeing to be paid in full by December 31 of the same year sponsorship is locked in. The sole exception to this are AFFI-CON related benefits (primarily marketing recognition via email and on the event website). Companies who have filled out this sponsorship application and agreed to the terms will receive their AFFI-CON benefits as soon as marketing of the event begins.
- No sponsorship monies will be refunded.
- The cost of individual sponsorship opportunities cannot be shared or split between companies.
- Non-AFFI members are excluded from the participation of event and issue-area sponsorships.
- AFFI reserves the right to modify, at its discretion, any sponsorship benefit at any time.
- Unless expressly authorized by AFFI, the sponsor will have no creative input into the production of any sponsored opportunity, but AFFI will seek input from the sponsor when appropriate.
- Each sponsor agrees to submit their current company logo to AFFI when they make payment. Preferred file format is 3″ x 3″ EPS, JPEG, & PNG files. Logos can only contain one company name unless approved by AFFI. If a new logo is submitted to AFFI after the original one is received, AFFI will update all non-printed materials as quickly as possible. Updated logos must be received at least six weeks in advance of a scheduled event to guarantee conference materials are updated.